Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

TLIX0013X Mapping and Delivery Guide
Maintain stock control and receivals

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency TLIX0013X - Maintain stock control and receivals
Description
Employability Skills
Learning Outcomes and Application This unit of competency describes the skills and knowledge required to maintain stock control and receivals. It includes establishing supply arrangements, monitoring and maintaining stock, processing receivals and storing stock, determining stock wastage and discrepancies and performing stock audits and reporting.Stock control involves the monitoring and managing of an organisation's stock. It applies to all stock at every stage of the production process from purchasing and delivery to using and reordering stock. Receivals is the function of checking items delivered as new stock or supplies. It requires the inspection of goods and materials for quality, condition and quantity and the allocating of space in the storage facility or warehouse.The unit is applicable to those with responsibilities for stock control and/or receivals within a supply chain.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Assessors must hold credentials specified within the Standards for Registered Training Organisations current at the time of assessment.

Assessment must satisfy the Principles of Assessment and Rules of Evidence and all regulatory requirements included within the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so. Where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment must include access to a range of

exercises, case studies or other simulations

materials, tools and equipment used in industry including:

access to suppliers with whom the learner can interact, commercial purchase specifications, stock control procedures and reports and costs and contractual documentation used for the purchase of stock

stock control software systems and applications

documentation including organisational policies and procedures, industry standards, regulations, codes of practice, operational manuals and equipment specifications.

Prerequisites/co-requisites
Competency Field X - Logistics
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Establish supply arrangements
  • Approved business data, forecasting methods and measures to calculate stock levels for standard business periods, peak seasons and special events are established
       
Element: Optimum supply arrangements are sourced and negotiated using approved purchasing specifications
       
Element: Stock quantities and cost effective terms of purchase are established
       
Element: Agreements are recorded, in accordance with stock control and receival procedures
       
Element: Monitor and maintain stock
  • Stock control systems and equipment to administer and monitor ordering processes and procedures, including real time tacking information from stock handling and data collection technologies, are used
       
Element: Stock levels and reorder cycles are monitored and maintained using approved forecasting methods and tools
       
Element: Evaluation of stock against specifications, including adjusting sources of supply, is undertaken, as required
       
Element: Optimal safety stock placement and service level optimisation is monitored, in accordance with the continuity plan and stock control and receival procedures
       
Element: Stock levels are recorded and reported, in accordance with stock control and receival procedures
       
Element: Process receivals and store stock
  • Orders for stock are processed and documented, including checking and recording receivals, against purchase and supply agreements
       
Element: Stock is distributed, transported and stored in an approved storage area using safe manual handling techniques
       
Element: Stock is inspected for quality, use by dates and damage
       
Element: Stock is labelled and any excess is reported, in accordance with stock control and receival procedures
       
Element: Determine stock wastage and discrepancies
  • Control system and procedures for stock with high wastage or loss is implemented
       
Element: Stock is rotated for maximum use and minimum wastage, as required
       
Element: Excess or spoilt stock, including hazardous substances, is disposed of safely, in accordance with stock control and receival procedures
       
Element: Stock losses and discrepancies are recorded, in accordance with stock control and receival procedures, and security measures are reviewed
       
Element: Perform stock auditsand report
  • Stock audits are performed and reports are produced within designated timeframes
       
Element: Audit findings and discrepancies in stock and receivals are reported to approved personnel
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all the requirements of the elements and performance criteria on at least one occasion and includes

assessing stock loss, wastage, excesses and discrepancies

completing stock orders and receivals within established timelines

disposing of stock safely including hazardous substances

forecasting stock and receivals using approved methods and tools

identifying supply sources for different types of products

identifying third party inventory control operations

implementing cost effective stock purchasing and control systems

maintaining stock and receival data and records

monitoring optimal safety stock placement and service level optimisation

monitoring stock control systems, stock quality and cost effectiveness of supplies

performing stock audits

producing stock control reports

receiving, storing, monitoring and maintaining stock levels over life cycle periods

undertaking supplier and customer relationship management

utilising stock handling, receivals and data collection technologies

working with continuity plan and stock control and receival policies and procedures.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all the requirements of the elements and performance criteria and includes knowledge of

continuity plans

contractual and preferred supplier arrangements

disposal methods for stock and waste including hazardous substances

stock control and receivals policies and procedures

principles of stock control including:

approaches to calculating stock levels and replenishment requirements

factors that may influence purchase specifications

forecasting methods for calculating inventory consumption

methods and tools for calculating cost effective stock quantities including

methods of stock control including FIFO (First In, First Out) and LIFO (Last In, First Out)

standard measures and formulas for yield testing

stock control systems including bin card system, imprest system, integrated point of sale system and ledger systems

product life and storage requirements for specific stock

real time information using stock data technologies

report requirements on stock loss, wastage, excesses and discrepancies

safe manual handling techniques

safe stock placement and service level optimisation

security measures for stock including storage and tracking

stock control audits

stock ordering and delivery processes

stock quality control

stock reorder cycles for standard business periods, peak seasons and special events

supplier and customer relationship management

supply sources for different types of products

types of computerised stock control systems, their functions and features.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Approved business data, forecasting methods and measures to calculate stock levels for standard business periods, peak seasons and special events are established 
 
 
 
Stock control systems and equipment to administer and monitor ordering processes and procedures, including real time tacking information from stock handling and data collection technologies, are used 
 
 
 
 
Orders for stock are processed and documented, including checking and recording receivals, against purchase and supply agreements 
 
 
 
Control system and procedures for stock with high wastage or loss is implemented 
 
 
 
Stock audits are performed and reports are produced within designated timeframes 
 

Forms

Assessment Cover Sheet

TLIX0013X - Maintain stock control and receivals
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

TLIX0013X - Maintain stock control and receivals

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: